Under the GDPR, activities falling under the definition of the processing of personal data in the university of the arts include collection, recording, organisation, structuring, adaptation or alteration, consultation, dissemination or erasure of data.

Sending personal data by e-mail

Handling personal data carefully is everyone’s responsibility. Read here how to handle personal data in e-mails.

Because e-mail messages are not properly secured, we advise against sending any personal data by e-mail.

If you receive an e-mail containing personal data, first ask yourself whether you are entitled to receive that information. If not, immediately send an e-mail to privacy@hdkdenhaag.nl and report the incident. You will quickly receive a reply with instructions on what to do.

If you receive a suspicious e-mail, never open attachments or links, never give your e-mail address and never click on attached buttons, such as a button to unsubscribe from mailing lists. Always check the name of the sender, the subject and the use of language carefully. The university of the arts never requests personal data in an e-mail.

In the event of doubt, contact privacy@hdkdenhaag.nl. You will quickly be informed whether you need to take any further action.

Then erase the e-mail in your mailbox.

Read more on the page headed Phishing.

Saving personal data

A document containing personal data can be saved on your personal drive. No one else can access it. Be sure to protect the document with a password. To use the H-drive, you must log on with your KC or KABK account.

You are advised against saving documents containing personal data on:

  • Google Drive, Dropbox or other cloud services
  • a USB stick or external hard drive
  • your personal computer, laptop or smartphone.

Sharing personal data

Sometimes, of course, you will want to talk about your studies at a birthday party or other social event. You must take care not to say anything that can be traced to a specific person or that you know is confidential. Confine yourself to information that is public, such as a story that was published on your institute’s website.